If you are using email software like Outlook or Windows Mail, you require using accurate settings for the transaction of messages through email.
If you want to send emails through certain mail server, you should keep in mind to configure your email software with the exact SMTP settings. It’s because of the recent security improvement that you need to use the precise settings especially at the time of sending email with a third part ‘From’ address, for example, an address from your own personal domain name.
However, you should note that if you use Webmail instead of email software, you won’t have to worry about these settings. You can just sign in and send and receive messages right away. Also, email users can send messages through third-party addresses straight within Webmail.
Which outgoing SMTP settings should be used?
If you want to send messages through certain specific mail server, your email software needs to configure the SMTP settings in order to enable email transaction.
- SMTP server – You need to use the specific server name that matches the ending of your email address. For example, if your email address is email@example.com, you should use the server name smtp.xyz.com.
- SMTP authentication – While configuring the SMTP settings, you need to enable or tick this option. If you are using Apple Mail on the Mac, choose the ‘Password’ option.
You should note that some email users accessing their email account with email programs likes Outlook 2007, may have to switch off SMTP authentication, but only when they do not experience any difficulties while sending email. They can un-tick ‘My outgoing server (SMTP) requires authentication’ option. On the other hand, the issue can be resolved by upgrading to higher version of Outlook.
- SMTP username and password – You should use the same details you have opted in for receiving mail. Make sure that you provide the full email address as your username, for example firstname.lastname@example.org.
- Secure Password Authentication – You need to disable or un-tick this option.
- SMTP SSL – You must enable or tick this option.
- SMTP Port – Though default SMTP port is 25, you can check with your service provider in case you want to use different SMTP port.
Email users should note that different email software offers slightly different way of checking and amending email account settings. So, you should configure SMTP settings accordingly.